You can map individual SharePoint document libraries to specific letters using the Cloud Drive Mapper admin portal. But in cases where trying to map the complexity of your SharePoint environment to Cloud Drive Mapper becomes very complicated, or where you don't want to occupy too many drive letters, our converged 'SharePoint Drive' becomes very helpful.
Please note that the below video mentions adding a registry key named EnableAdvanceMode. This is not required on versions 2.9 and above of CDM.
SharePoint Drive is a Cloud Drive Mapper feature that allows all of a user's SharePoint Sites and Document Libraries to be mapped into a single drive letter.
What makes this feature so powerful is its simplicity and ease of implementation. An admin only needs to set the SharePoint Drive to a drive letter and give it a name, and the rest of the work happens dynamically by Cloud Drive Mapper.
When a user first logs in to their machine/VDI, CDM sends a request to Office 365 to get the list of SPO Sites and Libraries the user is a member of. It then maps all of them inside the SharePoint Drive. This makes administration very easy, and avoids issues where users are have more SPO libraries than letters of the alphabet available. A user could potentially have hundreds of document libraries inside a single drive letter, and from there they can easily universally search them all through Windows Explorer.
Cloud Drive Mapper also retains SharePoint's structure and hierarchy, so at the root level of the drive you would see SharePoint sites, and within each site you will see its associated document libraries,
i.e: S:\(SharePoint Sites)\(Document Libraries)
e.g: S:\Human Resources\Policies and Procedures\
How to set-up your converged SharePoint Drive:
- Go to the drive mapping group you want to add the drive for (you may only have one), and click edit
- Click 'Add a drive'
- On the 'OneDrive or SharePoint library' dropdown, select 'Other SharePoint library'
- Type in the URL as follows: https://example.sharepoint.com/[sharepointsites] (replacing 'example' with your SharePoint domain)
- Give the SharePoint Drive a name, e.g. SharePoint, and a drive letter e.g. S
- Click save
- Repeat steps 1-6 if you want to add the SharePoint Drive to other groups.
That's it! Now you can access all your SharePoint Online document library data through Windows Explorer and create desktop shortcuts to your favourite documents etc.
Note - The first time that a converge drive is used, CDM may take longer to complete the mapping process. This is because it needs to query each site in SharePoint that a user has access to. Depending on the total amount of sites in the 365 tenant, this first query may take a few minutes to complete. Once this is done a list of available sites will be saved in the users local app data folder.
The next login to CDM will take the list of sites from here, so it will map at the regular speed. If you have added users to a new site and want that to show in the converge drives, then right click CDM in the system tray and click refresh settings. This will redo the scan as above and then show the site in the drive once its completed.
If you need any help with this please contact firstname.lastname@example.org and we'll be glad to advise.